Top 10 Best Project Management Tools
Whether you work alone or have a team behind you need to organize. But if you have a team, things get complicated since the tasks multiply, especially because it is necessary to centralize the information so that everyone receives it, distribute and assign managers to each task, assign time, sometimes even coordinate teams of remote workers and Of course, to be able to know at all times where part of it is and make corrections if necessary.
In this article we are going to focus on best project management tools aimed at small businesses and digital entrepreneurs. Many of them are oriented to specific industries or professions.
Each tool is different and all have their pros and cons, as well as different prices, so it is necessary that you at least know the most important ones so that you can orient yourself in your choice. Many offer a free trial period that will help you decide.
How to choose a project management software?
The first step in choosing a project management software is to be clear about whether you need help managing a project completely or just to manage work tasks.
Top Ten Project Management Software
Trello’s strong point is collaborative work. It has a very simple and visual design that allows us to know the status of the project at all times and with the naked eye.
The information is organized in the form of dashboards that all users see in the same way. You can add tasks, assign them to one or more users and mark once they have been completed. You can also add tags to make searching easier later.
Everyone can comment on progress or annotate any of the tasks. You can drag any type of file (text, photos, Google Drive files, etc.) to the board.
All the information is synchronized through all your devices, so even if you are on the bus or resting on the beach, you can access the status of the project and add your collaboration.
Trello is free project management software but it also offers 2 paid options (starting at $ 9.99 / month) that add many more features.
Tello works as a desktop web application and offers Apps for countless devices: iPhone, iPad, Android phones and tablets, smart watches and Kindle Fire tablets.
It is a very complete tool that ranges from internal communication to the management of all the processes of an organization. The platform can be accessed both through the browser and by mobile applications for iOS and Android operating systems.
Basecamp is characterized, fundamentally, by the simplification of work methods and by favoring the fluid circulation of information among the members of the work team.
The application has a dashboard in which all our programs are seen, with a calendar, actions, etc.
It is possible to access each of the projects and analyze the open processes (messaging, assignment of tasks, time management, files shared among the members.
Zoho Projects is one of the best-known tools for project management, which can help teams streamline their next job and tasks.
Zoho main features:
- Simple interface
- To-do lists with multiple tasks and milestones
- Time tracking that allows you to record billable and non-billable hours, either manually or with an automatic timer.
- You can see the reports classified by time, project or person.
- Gantt charts to monitor project progress
- Document and file management.
This tool stands out because projects can be integrated with Zoho CRM and other tools to manage almost all aspects of the project in a single system.
Zoho Projects integrates with Google Drive, Gmail and Calendar and also with Dropbox. And it has a built-in chat so that team members stay connected.
Pricing: Offers 4 paid plans that start at $20/month for 10 projects, up to $125/ month for unlimited projects; CRM and other additional features come at an additional price. It also includes a free plan valid for a single project. It also offers a 10-day time period to try any of the payment plans.
Monday is a project management software that improves teamwork through the management of workflows and communication between team members. It helps to manage calendars and plans visually and intuitively.
team management with Monday
It offers a very complete dashboard that allows you to capture at a glance the status of the project. Periodically incorporates new features. It is highly customizable.
Unfortunately it does not offer, at least at the time of publishing this note, integration with Gmail.
Another disadvantage that I see is that it does not have any plan for a single user.
It offers a free trial period, the most basic plan starts at $ 25 a month (for 5 users) and accompanies you in the growth of your business even if you have 200 people collaborating with you.
One of the peculiarities of Asana is that it allows you to create different teams (marketing, accounting, sales, etc.) and assign different projects to those teams.
Asana is a very appropriate tool for large work teams structured in departments and whose members work on several projects at the same time. It has an internal chat.
Asana’s strengths
- Real-time updates to quickly see the latest changes made.
- Simple and intuitive interface that facilitates the use of the tool and reduces the learning curve.
- Task priority function, to help you and your team to be more productive and effective.
- The free version is very complete.
- Visualization of general objectives to monitor the progress of the project.
Weaknesses of Asana
- It only works online
- Search function is not very robust
- Payment plans include features that may be of little use.
It offers 3 alternatives: free, premium and business version. For a small team of up to 15 members or a one-man business, the free version is sufficient.
Remember the milk allows us to organize and share tasks and integrates with Gmail, Google Calendar and also with Twitter.
The strong point of this tool is the management of the list of tasks. It can be synchronized with Microsoft Outlook, IFTTT, the smartwatch and unlimited storage of tasks.
Some disadvantages that are important to know:
- The web design that it has is simple but it is not the best.
- Sometimes it is very difficult to find something in it.
It has two plans, one free basic and the other paid “Pro”.
Slack’s strong point is internal communication. You can share and modify files of all kinds.
In Slack, teams work in channels, the place where all their messages, tools and files are concentrated. Channels can be sorted by team, project, customer or according to the needs of your organization.
The Slack Application Directory has more than 1500 embeddable applications in Slack.
Jira is a software based on Scrum methodologies (def. Scrum: it is a method for teamwork based on interactions called sprints).
Jira allows you to define and follow user-defined workflows, making it very useful for sprint management and for managing the quality of tasks.
One drawback is that you cannot change the goals or requirements of the current iteration. For this reason, Jira is recommended for projects of short duration, where the probability of changes, once the iteration has started, is minimal.
You can try Jira for free for 7 days. Then it offers payment plans starting at $ 10 / month.
It is scalable software that adapts to the evolution of your business, grows with your company. It allows editing in real time so that all members access the latest version of the information.
It offers a Gantt chart to have a general map of deadlines and tasks.
Each task has its own time manager.
Unfortunately, it does not have an internal chat for the communication of the members of the work team. It offers limited customization possibilities. But it integrates with Excel, Word, Google, Box, etc.
Wrike offers different payment plans and a free version for small teams of up to 5 users.
The look and feel of Facebook Workplace is familiar, since it is practically the same as that of Facebook: user profile, wall, groups, internal chat and other elements of the social network that we all already know.
In the same way as in the original social network, in the Workplace we can create groups (public or closed) for team members. In addition, we can create and schedule meetings, give access to documents, communicate things internally.
In addition to internal chat, we can make voice and video calls if we wish so that we can be connected and have meetings or remote calls at any time.
It should be noted that Facebook Workplace is totally disassociated from the original Facebook . This implies that your private Facebook user will never appear related to your professional Workplace profile.
Conclusion
So far we have presented a very brief summary but there are really hundreds of task and project management tools.
Ideally, you should pre-select and take advantage of the free plans to test them with your own projects and see if they meet your needs and if you feel comfortable with them.
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